We are seeking a proactive and highly skilled Executive Assistant to provide comprehensive support to the US President of our design and development agency. This role is pivotal in managing day-to-day administrative tasks, coordinating with our teams in Colorado, US and Ahmedabad, India, and contributing to the growth of our company. The ideal candidate will have exceptional organizational skills, be adept at managing multiple tasks simultaneously, and possess strong critical thinking abilities.
Working Hours: 8:00 PM IST to 4:00 AM IST
Responsibilities:
- Documentation
- Maintain an organized system for official documents and records
- Prepare and edit reports, presentations, and other documents as needed
- Inbox Management
- Monitor and manage the President’s email inbox
- Ensure timely responses and prioritize critical emails for the President’s attention
- Calendar Management
- Plan and organize the President’s daily and weekly schedule
- Coordinate appointments, meetings, and events, ensuring optimal use of time
- Meeting Support
- Develop and manage meeting agendas for efficient time use
- Actively participate, take meticulous notes, and provide thorough meeting summaries with diligent follow-up on action items
- Email Communication
- Review all incoming and outgoing emails on behalf of the President
- Respond to emails and inquiries, maintaining a high level of professionalism and confidentiality
- Data update into CRM
- Organize and update data within our CRM system
- Ensure accuracy and completeness in maintaining CRM data
- Task Prioritization
- Assist in prioritizing tasks and responsibilities, ensuring deadlines are met
- Anticipate needs and proactively address potential issues
Desired Skills:
- Proven 5+ years’ experience as an Executive Assistant or in a similar role
- Strong command of CRM software and proficiency in the MS Office Suite
- Outstanding organizational and multitasking abilities
- Excellent organizational and time management skills
- Strong written and verbal communication skills
- Proficiency in document management and email systems
- Ability to handle confidential information with discretion
- Detail-oriented and capable of multitasking
- Experience in web design and the service industry would be advantageous