We are seeking a proactive and highly skilled Executive Assistant to support the US President of our design and development agency. This role is essential in managing day-to-day administrative operations, facilitating communication across global teams, and contributing to the company’s overall efficiency and growth. The ideal candidate is a detail-oriented multitasker with exceptional organizational and critical thinking abilities.
Working Hours: 6:00 PM IST to 3:00 AM IST
Key Responsibilities
Documentation & Organization:
- Maintain a well-organized system for company documents and records.
- Prepare, edit, and format reports, presentations, and other business documents.
Inbox Management:
- Monitor and manage the President’s email inbox.
- Prioritize, respond to, and delegate email communication as needed.
Calendar Management:
- Plan and coordinate daily and weekly schedules.
- Organize meetings, appointments, and ensure optimal use of the President’s time.
Meeting Support:
- Develop meeting agendas, take comprehensive notes, and prepare follow-up reports.
- Coordinate meetings across time zones and ensure timely communication.
Communication:
- Review and draft email communications on behalf of the President.
- Maintain professionalism and confidentiality in all correspondence.
CRM & Data Management:
- Organize and update internal CRM systems accurately and consistently.
- Ensure data integrity and follow-ups on action items.
Task Prioritization & Execution:
- Assist in identifying and prioritizing urgent tasks.
- Anticipate needs and proactively resolve issues.
Desired Skills
- Minimum 5+ years of experience as an Executive Assistant or in a similar administrative role.
- Proficiency in CRM software and MS Office Suite.
- Strong organizational, multitasking, and time-management skills.
- Excellent verbal and written communication.
- Attention to detail and the ability to manage confidential information with discretion.
- Experience in the web design or service industry is a strong advantage.
Nice to Have
- Working remotely across international teams and time zones.
- Experience supporting C-level executives or senior leadership.
- Familiarity with project collaboration tools (e.g., Notion, Slack, Trello, etc.).