We are looking for an HR Executive who will manage day-to-day HR operations and recruitment activities, partnering closely with managers and leadership on people-related matters. This role is responsible for managing the complete employee lifecycle — from sourcing and hiring to onboarding, development, and exit — while ensuring HR processes, policies, and documentation are executed accurately and in compliance with applicable laws.
The HR Executive will serve as a key point of contact for employees and managers, supporting employee relations, performance processes, engagement initiatives, policy interpretation, and end-to-end recruitment. This role requires collaboration across teams to address people’s concerns, support managerial decisions, and promote a positive workplace culture in a fast-paced IT/technology environment.
Key Responsibilities
1. Recruitment & Talent Acquisition
- Manage the full recruitment cycle — sourcing, screening, interviewing, offer negotiation, and onboarding handoff — across all roles in collaboration with hiring managers.
- Write and post accurate Job Descriptions; coordinate and schedule interviews using structured scorecards; ensure BGV is completed before the candidate’s joining date.
- Maintain and track the recruitment pipeline in ATS/tracker; report weekly status to Head of HR and flag delays against the < 30-day time-to-hire target.
- Ensure a professional candidate experience throughout; track offer-to-joining ratio and support employer branding initiatives such as campus drives and job fairs.
2. Employee Lifecycle & HR Operations
- Manage end-to-end employee lifecycle activities including onboarding, induction, probation confirmations, role changes, promotions, and exits.
- Maintain accurate employee records, documentation, and HRMIS data (physical and digital)
- Ensure smooth HR operations aligned with company policies and processes
- Prepare and issue employment letters, confirmation letters, experience letters, and other HR documents
3. HR Policies, Compliance & Documentation
- Implement, communicate, and interpret HR policies and SOPs
- Ensure compliance with applicable labour laws, statutory requirements, and internal policies
- Maintain and regularly update HR documentation, manuals, and records
- Support audits and ensure HR documentation is audit-ready at all times
4. Attendance, Leave & Payroll Coordination
- Manage attendance, leave, and WFH tracking and reconciliation
- Monitor leave balances, approvals, and discrepancies
- Coordinate with payroll/accounts teams for monthly payroll inputs, revisions, and deductions
- Support statutory compliances (PF, ESIC, gratuity) through consultant coordination
5. People Partnering, Employee Relations & Performance Support
- Act as a people partner to managers and teams for day-to-day people matters
- Guide managers on performance management, employee concerns, discipline, and policy interpretation
- Support performance management processes including appraisals, reviews, KPIs, and PIPs
- Handle employee grievances, conflict resolution, and sensitive people matters with confidentiality
- Proactively identify people-related risks and escalate concerns appropriately
6. Employee Engagement, Culture & Communication
- Plan and execute employee engagement initiatives, events, and recognition programs
- Promote a positive, disciplined, and inclusive workplace culture
- Act as a bridge between employees and management to improve engagement and communication
- Support internal HR communication and announcements
7. Training, Development & HR Coordination
- Coordinate internal training and learning initiatives
- Maintain training calendars, attendance, and records
- Support leadership in organizing workshops, skill sessions, and knowledge-sharing initiatives
- Coordinate with admin teams on HR-related office matters and employee access
Desired Skills & Experience
- 3+ years of experience as an HR Generalist with hands-on recruitment exposure, preferably in an IT, software, or agency environment.
- Proven experience managing end-to-end recruitment — sourcing to onboarding — across technical and non-technical roles
- Strong understanding of HR operations, employee lifecycle management, and Indian labour laws
- Hands-on experience with attendance, leave management, and payroll coordination
- Ability to act as a people partner for managers and teams
- Excellent verbal and written communication skills in English
- Strong interpersonal skills to handle employee and candidate interactions across all levels
- High attention to detail with strong documentation and follow-up discipline
- Ability to handle sensitive and confidential information professionally
- Proficient in MS Excel, Google Sheets, HR tools/HRMIS, and ATS platforms
- Strong sense of ownership, accountability, and responsibility
Nice to Have
- Experience working in a growing startup or fast-paced agency environment
- Familiarity with employer branding, social recruiting, and job portal optimization
- Process-oriented mindset with the ability to improve HR and recruitment workflows
- Calm, professional, and solution-focused approach to employee relations and conflict handling
- Exposure to supporting managers in performance or people decision-making
- Experience using structured interview scorecards and data-driven hiring approaches